Entry Info
Entries are now open!
All the info you need to know to enter Ultra-Trail Kosciuszko by UTMB, including race date, start times, check-in, entry fees, inclusions, key dates, entry policies, deferral, withdrawal, transfer and race rules.
TERMS & CONDITIONS
Completing a KosciMiler is a physically and mentally challenging event and participation in it requires significant training and preparation. For your health and safety, we require evidence of your ability to take part by meeting this qualification criteria below:
- A 50km or longer run result (Official or Unofficial) between 11:59pm (AEDT) 1 January 2022 and 31 October 2023 must be uploaded into your event registration either during the initial registration or at a later date via the ACTIVE MyEvents Portal.
- Official Result: a web link to the results of your completion of an official trail race, 50km or longer. You must be an official finisher and complete the course within advertised cut off time. This means, for example, you cannot submit a result showing you made it 55km into a 100km race.
- Unofficial Result: a weblink (eg strava link) of the completion of a self-timed run, 50km or longer. The 50km must be completed within a 10 hour time period and a clean GPX recorded.
- Completion of an official trail race, 50.00 km or longer between 11:59pm (AEDT) 1 January 2021 and 31 October 2023. You must have finished within the final cut off time for that event. Your result must be for completion of that event. This means, for example, you cannot submit a result showing you made it 55km into a 100km race.
- You will need to submit a web link to your file/result (e.g. Strava Link or Official Race Website) when you sign up – or modify your entry profile at some later date to include that link. This must be completed before 11:59pm (AEDT) 31 October 2023. Failure to do before this date will result in your entry being cancelled.
Race management reserve the right to reject any result deemed not meeting the above criteria.
You will only be contacted should your result (official or unofficial) not meet the above criteria. You will be provided an opportunity to re-submit your result prior to the cutoff date of 31 October 2023. In the event you do not meet the criteria by the cutoff date, you will be notified and automatically moved into the Kosci100 and notified by email. In this email you will be provided with a limited time opportunity to defer into the KosciMiler in the following year (a 10% processing fee applies) provided that your entry has not previously been deferred. Standard athlete withdrawal options apply prior to the 31 October 2023.
There is no pre-requisite of competing or finishing any trail running event to participate in the Kosci100, Kosci50 or Kosci27.
All participants of the Kosci100 should be experienced in trail running, including sufficiently skilled and trained to undertake a trail run event. The course is tough, demanding and is remote in sections that can result in slower first aid / rescue response times. It is a combination of fire trail, narrow walking tracks, some very steep sections on staircases, ladders, river/creek crossings, dirt, on rock and sections that are rough under foot.
It is the participants responsibility to ensure you are physically fit enough to complete the distance you have entered and monitor your health and condition during the event, including knowing when to withdraw from the event if you are no longer fit enough to continue.
If you cannot participate in the event, entry fee refunds are available in accordance with the below stated Athlete Withdrawal dates only. After the stipulated dates, entry fees are non-refundable for withdrawals initiated by the athlete. Requests for refunds must be notified to the organiser in writing via email at ultratrailkosciuszko@service.byutmb.world
ELIGIBLE ATHLETE WITHDRAWAL REFUNDS
Where eligible, please allow up to 30 business days for your refund to be processed. The refund is automatically issued to the credit card originally used to pay for the registration. If this card has since been cancelled or has expired, it is the athlete’s responsibility to notify our customer service team when requesting the eligible refund.
- 45% of entry fee refundable for athlete withdrawal requests made up to 11:59pm (AEST)on 16 September 2023.
- 22% of entry fee refundable for athlete withdrawal requests made up to 11:59pm (AEDT)on 28 October 2023.
*Any other additional purchases, already paid for on your behalf by IRONMAN to a third-party service provider such as Official Event Photographer photo packages, medal engraving, Squadrun training packages, charity donations are not refundable.
**Athletes who have deferred into this event from a previous year or transferred into this event from another event or entered the event through the use of an Event Credit or a partially paid payment plan are not eligible for athlete withdrawal refunds.
Please note: This event takes place in Thredbo, Perisher, Jindabyne, New South Wales. It is each athlete’s sole responsibility to ensure that they can attend (including Race Check-In during specified times) and compete in the event on the day. Other than as provided for in the Athlete Withdrawal program set out above or the Enter with Confidence deferral options below, no further remedies will be provided for change of mind, change of personal circumstances, or injury.
If you decide to withdraw at the event after collecting your race kit at Check-In, please advise Event Information onsite. If you need to withdraw on race day, your details must be recorded by the Drop Out Clerk located at Event Information.
Athletes can request to transfer their entry to a lesser or greater race distance up until such time as that race distance is sold out, subject to the following terms:
- To request a transfer from one race distance to another, athletes need to email their request to ultratrailkosciuszko@service.byutmb.world
- Transferring to a greater distance: Where an athlete requests to transfer to a greater distance and space is available, the athlete is required to pay the difference in entry fees between the two distances.
- Transferring to a shorter distance: Where an athlete requests to transfer to a shorter distance and space is available, the difference in entry fees will not be refunded.
Athletes can transfer their race entry to someone else in accordance with the below stated Person to Person Transfer date.
From event opening to 5:00pm (AEST) Tuesday 5 December 2023 a transfer fee of $70AUD including GST will be charged to the withdrawing athlete. No person to person transfers accepted after this date.
Athletes can formally transfer their entry to someone else within the same distance event already entered.
Any other additional purchases, already paid for on your behalf by the Event Operator to a third-party service provider such as Official Event Photographer, medal engraving, Squadrun training packages, charity donations are not refundable and will not be transferred with your entry.
It is not possible to transfer your entry to someone else who is wanting to do a different distance event (i.e. Kosci100 to Kosci50).
To transfer an entry to someone else, the initial registrant must log in to their ACTIVE MyEvents account, select Transfer Registration and follow the necessary steps.
The receiving athlete will be sent a link to complete the registration and will need to pay for the entry (at the current entry price) in order for the transfer to process, then the original athlete will be refunded their entry fee less the relevant transfer fee as outlined above, including all fees and taxes.
Please note: payment plan or deferred athletes, are required to contact event email to request a Person to Person transfer.
**As stated in the Event Waiver, under no circumstance are you permitted to give your bib to another person. The safety of our athletes is paramount, therefore we need to ensure we have correct details of all our athletes on course.
UTMB have released the UTMB World Series Pregnancy Policy, which applies to this event.
The full UTMB World Series Pregnancy Policy is available. A summary of this policy is included below for guidance. The full policy will apply to the extent of any inconsistency.
Eligible athletes (as outlined below) are able to request a full refund OR defer their entry for up to 2 years to the same race and distance as originally entered.
| ELIGIBLE ATHLETE | MINIMUM DOCUMENTATION REQUIRED |
|---|---|
| A female athlete where pregnancy is known between the date of entering and the date of the race. | Medical certificate confirming pregnancy. |
| The partner of a person who is pregnant, with a due date less than 3 months before, and no more than 3 months after the race date. | Medical certificate confirming pregnancy and proof of relationship or residence with the pregnant person. |
| parents who are adopting or birthing via surrogacy less than 6 months before race day. | Adopting or birth certificate with an official date of less than 6 months before race day. |
Requests for a refund or deferral in accordance with the UTMB World Series Pregnancy Policy must be notified to the organiser in writing via email at ultratrailkosciuszko@service.byutmb.world. All requests must be made prior to the race. For races that require a valid UTMB Index, athletes choosing to defer their entry must ensure their index is valid at the time they choose to participate in the race.
For eligible athletes requesting a refund, please allow up to 90 business days for your refund to be processed. The refund is automatically issued to the credit card originally used to pay for the registration. If this card has since been cancelled or has expired, it is the athlete’s responsibility to notify our customers service team when requesting the eligible refund.
KosciMiler & Kosci100 Athletes
Defer your entry fee to the 2024 Ultra-Trail Kosciuszko (to the same distance only). You must register on or before 11:59pm (AEST) 25 March 2023 to be eligible and submit a request on or before 11:59pm (AEDT) 25 October 2023.
Deferrals are only available for KosciMiler & Kosci100 individual entries and athletes who elect to defer their entries forfeit any Athlete Withdrawal eligible refund. The Deferral Program is not available to athletes who have transferred or deferred into this event; or entered the event through the use of an Event Credit or partially paid a payment plan. All deferrals are final.
Deferrals have now closed.
ACTIVE REFUND
ACTIVE Refund is an optional purchase which may make your registration fee, and certain additional purchases, eligible for a refund if you are no longer able to attend your event for any reason (subject to the ACTIVE Refund Terms and Conditions). ACTIVE Refund requests must be submitted via the ACTIVE Refund website no less than midnight 48 hours prior to the activity start date. If available for your event registration, you will see the option to purchase ACTIVE Refund during check-out of your registration. Please note this program is run exclusively through ACTIVE Refund and all questions regarding ACTIVE Refund should be directed to support@active.com.
